The 4-Sentence Email To Replace Meetings
While some companies opt to have a meeting for every announcement, there are ways to communicate the message effectively and not completely disrupt the productivity of an entire staff to give them information they are likely not even paying attention to. An email is one way of making this happen that could eliminate constant meetings.
Quite often organizations call meetings to announce news and changes. The truth is, the people who listen for 20 minutes of the hour-long meeting will take the time to read a quick email. Those who don’t bother reading the email more than likely don’t care enough to listen at the meeting either. New processes and procedures announced in meetings often require and get individually addressed in one on ones or supervision, so that would not change in email announcements.
When announcing changes there are 4 things that matter to the people who will have to implement these changes
- What
- How
- Why
- Where
People want to know what is being asked of them. They want to know how to do what is being asked. Most importantly, they want to know why they are being asked to do something. Once they have this information they need to know where to turn if they need assistance with implementation. All of that can fit nicely in a 4-sentence short email.
Good Morning Team LTD…
At the last directors workshops we discovered a new clients intake system that has been very effective for one of our departments and are looking to have it implemented companywide.
All new intakes will be prescreened by the department coordinator and you will receive a copy of the screening form for al new clients you are assigned.
This new method will help reduce the number of intakes completed on clients who doe not qualify for our services, which will save you and the company some time and money.
A copy of the new screening for is attached, but do please speak with your direct supervisor or the client coordinator in your department if you have any concerns or questions.
Have a great day!
Judi
An email like this takes a few minutes to write and even less time to read and your staff can spend their time producing the value your clients seek, which of-course brings your company more money.
I’m just saying though…
Dream Big… Live Bigger…
DrJudiC
www.DrJudiC.com
